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File
New
Open
Close
Save
Page Setup
Print Preview
Print
Exit
 
Edit
Undo
Cut
Copy
Paste
Clear
Select All
Find
Replace
 
View
Normal
Print Layout
Toolbar
Ruler
Header & Footer
Full Screen
Zoom
 
Insert
Break
Page Number
Date & Time
Symbol
Picture from ClipArt
Picture from file
Picture from WordArt
Text Box
File
 
Format
Font
Paragraph
Bullets & Numbering
Borders & Shading
Columns
Change Case
Background Color
Background Picture
Themes
Auto Format
 
Tools
Spelling & Grammar
Word Count
Mail Merge
Auto Correct
Customize
Options
 
Table
Draw Table
Insert Cell
Insert Columns to the Left
Insert Columns to the Right
Insert Rows Above
Insert Rows Below
Insert Table
Delete Cells
Delete Columns
Delete Rows
Delete Table
Select Cell
Select Column
Select Row
Select Table
Merge Cells
Split Cell
Distribute Columns Evenly
Distribute Rows Evenly
Fixed Column Width
AutoFit to Window
AutoFit to Contents
Sort
Table Properties
Window
New Window
Arrange All
Split Window
 
Help
MS Word Help
Office Assistant
 
 
New  
Creates a new, blank word document file.
  1. Click on File menu.
  2. Select New from the menu items.
  3. New dialog box will appear.
  4. On the General Tab Click on Blank Document.
  5. Click on OK.
  6. A new word document file will open.
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Open  
Opens an existing word document.
  1. Click on File menu
  2. Select Open from the list
  3. Open dialog box will appear.
  4. Click on the down arrow of the Look in Combo box.
  5. Click on the Drive letter, which contains the file to be opened.
  6. If the file is in any folder, double click on the folder to open.
  7. Select the file to be opened.
  8. Click on Open button to open the document.
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Close  
Closes the active file without exiting the Microsoft Word Program. If the file contains any unsaved changes, you will be prompted for save the file before closing.
  1. Click on File menu.
  2. Click on Close from the list.
  3. The Active file will be closed.
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Save  
Saves or stores a Word document to specified location.
  1. Click on File menu.
  2. Click on Save from the list
  3. Save As dialog box will appear
  4. Click on the down arrow of the Save in Combo box
  5. Click on the drive letter where you want to save the document
  6. If you want to create a new folder Click on Create New Folder icon.
  7. You will be prompt for a folder name. Type a folder name.
  8. Click on OK to create New Folder with the typed name.
  9. Type the File Name for the document in the specified area.
  10. Type the File Name for the document in the specified area.
If the document is already saved, then the Save As dialog box will not appear. But the document will be saved to the old location
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Page SetUp  
Sets paper margins, paper source, paper size, page orientation, and other layout options for the active file.
  1. Click on File menu.
  2. Click on Page Setup.
  3. Page Setup dialog will appear with four tabs:- margin, paper size, paper source and layout.
  4. The Margin tab contains the values for the top, bottom, left and right margin and distance for Header and Footer, and you can change each option.
  5. The Paper Size tab contains Paper size which can select from the list, and the orientation of the text
  6. Click on OK to apply the settings.
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Print Preview  
Shows how large a file will look when you print it. You cannot edit text in Print Preview mode.
  1. Click on File menu.
  2. Click on Print Preview from the list.
  3. The Print Preview will display.
  4. Click on Close button to close the Print Preview.
  5. You will return to the original document.
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Print  
Prints the active file or selected pages.
  1. Click on File menu.
  2. Click on Print.
  3. Print dialog will appear.
  4. If you have more than one printer installed, select the printer from the combo box.
  5. Select the Page range.
  6. Enter Number of copies.
  7. Click on OK to print.
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Exit  
Closes the program after prompting you to save any unsaved files.
  1. Click on File menu.
  2. Click on Exit.
  3. If the file is unsaved then a prompt for save the file will appear.
  4. If you want to save, click on "Yes" otherwise click on "No".
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Undo  
Reverse the last command or delete the last entry you typed. To reverse more than one action at a time, click on the arrow next to the command and then click the actions you wan to undo. The command name changes to “Can't Undo” if you cannot reverse the last action.

If you have done any operations accidentally,
  1. Click on Edit menu.
  2. Select Undo from the list.
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Cut  
Removes the selection from the active document and place it on the Clipboard, so that to past anywhere in the same document or in another document.
  1. Select the Text or object that you want to cut.
  2. Click on Edit menu.
  3. Click on Cut from the list.
  4. The text or object will be removed and placed to the clipboard.
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Copy  
Copies the selection to the Clipboard, so that to paste anywhere in the same document or in another document.
  1. Select the text or object that you want to copy.
  2. Click on Edit menu.
  3. Click on Copy from the list.
  4. The text or object will be removed and placed to the Clipboard.
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Paste  
Inserts the contents of the Clipboard at the “Insertion Point”, and replaces any selection. This command is available only if you have cut or Copies an object or text.
  1. Click at the Insertion Point.
  2. Click on Edit menu.
  3. Click on Paste from the list.
  4. The contents of the clipboard will be placed at the Insertion Point.
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Clear  
Deletes the selected object or text without putting it to the Clipboard. This command is available only if an object or text is selected.
  1. Select the text or object that you want to clear.
  2. Click on Edit menu.
  3. Select Clear from edit menu.
  4. Now the text or object will be cleared.
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Select All  
Selects all text and graphics in the active window, or selects all text in the selected object.
  1. Click on Edit menu.
  2. Select "Select All" from Edit menu.
  3. All text and graphics in the active window will be selected..
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Find  
Searches for the specified text in the file.
  1. Click on Edit menu.
  2. Click on Find from the list.
  3. Find and Replace dialog will appear.
  4. Type the text that is to be found.
  5. Click on Find Next Button.
  6. If the text is available, the text will be selected in the Document.
  7. Click on Cancel button to exit the dialog box.
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Replace  
Searches for and replaces the specified text and formatting in the file.
  1. Click on Edit menu.
  2. Click on Replace from the list.
  3. Find and Replace dialog will appear.
  4. Enter the text that is to be found in the document
  5. Enter the Replacing text.
  6. Click on Find Next button.
  7. If the text is found, Click on Replace.
  8. The old text will be replaced with the new text.
  9. Click on “Cancel button” to exit the dialog box.
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Normal  
Switches to the Normal View, which is the default document view for most Word-processing tasks, such as typing, editing, and formatting.
  1. Click on View menu.
  2. Click on Normal from the list.
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Print Layout  
Switches the active document to Print Layout View, which is an editing view that displays your document as it will print. Print Layout View uses more system memory, so scrolling may be slower, especially if your document contains many picture or complex formatting.
  1. Click on View menu.
  2. Click on Print Layout from the list
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Toolbar  
Displays or hides Toolbars.

To display a Toolbar,
  1. Click on View menu.
  2. Select Toolbars from the list.
  3. From the sub menu check the Check box next to the Toolbar Name.
To Hide a Toolbar,
  1. Click on View menu.
  2. Select Toolbars from the list.
  3. From the sub menu clear the Check box next to the Toolbar Name.
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Ruler  
Displays or Hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.
  1. Click on View menu.
  2. Check or uncheck the Check Box near to Ruler to display or hide the ruler.
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Header & Footer  
Adds or changes the text that appears at the top and bottom of every page.
  1. Click on View menu.
  2. Click on Header and Footer.
  3. Header area will appear on the page along with Header and footer toolbar.
  4. Type the text you want to add as header; also you can insert auto text by selecting the Insert Auto Text option in the Header and Footer toolbar.
  5. Click on Switch between Header and Footer icon in the Header and Footer toolbar to enter Footer text.
  6. The Footer area will display.
  7. Type the text you want to add as footer, or you can use the Insert Auto Text.
  8. Click Close in Header and Footer Toolbar.
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Full Screen  
Hides most of the screen elements so that you can view more of your document.
  1. Click on View menu.
  2. Click on Full Screen from the list.
  3. To switch back to your previous view, click Close Full Screen.
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Zoom  
Controls how large or small the current file appears on the screen.
  1. Click on View menu.
  2. Click on Zoom.
  3. Zoom dialog will appear.
  4. Select the appropriate option.
  5. Click on OK.
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Break  
Inserts a Page break, Column break, or Selection break at the insertion point.
  1. Click the position on the page where you want to apply break.
  2. Click on Insert menu.
  3. Click on Break from the list.
  4. Break dialog will appear.
  5. Select the Break type.

    1. Page break:- Inserts a manual page break at the insertion point.
    2. Column break:- Inserts a manual column break at the insertion point.
    3. Text Wrapping break:- Ends the current line and forces the text to continue below a picture, table, or other item. i.e., the text will continue on the next blank line that doesn’t contain a picture or table alignment with the left or right margins
    4. Next Page:- Inserts a section break and breaks the page so that the next section starts at the top of the next page.
    5. Continuous:- Inserts a section break and starts the new section immediately, without inserting a page break.
    6. Even Page:- Inserts a section break and starts the next section on the next even-numbered page. If the section break falls on an even-numbered page, word leaves the next odd-numbered page blank.
    7. Odd Page:- Inserts a section break and starts the next section on the next odd-numbered page. If the section break falls on an odd-numbered page, word leaves the next even-numbered page blank.

  6. Click on OK.
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Page Number  
Inserts page numbers that automatically update when you add or delete pages.
  1. Click on Insert menu.
  2. Click on Page Numbers.
  3. Page Numbers dialog will appear.
  4. Select the Insertion point of Page number from the combo box.
  5. Select the alignment of Page number from the combo box.
  6. Click on Format button for additional options.
  7. Page Number Format dialog will appear
  8. Select the Number format from the combo box.
  9. Select the starting number.
  10. Click on OK.
  11. Click on OK on the Page Numbers dialog.
  12. The page number will be inserted at the insertion point.
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Date & Time  
Adds the Date and Time to an individual page using the format you choose.
  1. Click at the Insertion point.
  2. Click on Insert menu.
  3. Click on Date and Time from the list.
  4. Date and Time dialog will appear.
  5. Select a format from the available formats.
  6. Click on OK.
  7. The Date will be inserted at the Insertion point.
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Symbol  
Inserts symbols and special characters from the fonts those are installed on your computer.
  1. Click on the position on the slide where you want to place the symbol.
  2. Click on Insert menu.
  3. Click on Symbol.
  4. Symbol dialog will appear.
  5. Select the font from the list.
  6. Select the symbol that you want to insert.
  7. Click on Insert.
  8. The symbol will be inserted at the Insertion point.
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Picture from ClipArt  
Inserts ClipArt image in your file or to update your “ClipArt Collection”.
  1. Click on the Insertion point of the page to insert ClipArt image.
  2. Click on Insert menu.
  3. Select Picture from the list.
  4. Click on ClipArt from the list.
  5. Insert ClipArt dialog will appear with many categories.
  6. Click on a Category to view the images of the category.
  7. Right click on the image that you want to insert.
  8. From the menu click on Insert.
  9. The image will be inserted.
  10. Close the Insert ClipArt dialog box.
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Picture from file  
Inserts an existing picture in your document.
  1. Click on the Insertion point, i.e. the position at which the picture is to be inserted.
  2. Click on Insert menu.
  3. Select Picture from the list.
  4. Click on From File from the list.
  5. Insert Picture dialog will appear.
  6. Click on the down arrow of the Look in combo box.
  7. Click on the drive letter that contains the picture file.
  8. Select the folder that contains the picture file.
  9. Click on Open button to open the folder.
  10. Select the picture that you want to insert.
  11. Click on Insert button.
  12. The picture will be inserted on the document.
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Picture from WordArt  
Creates text effects by inserting a Microsoft Office drawing object.
  1. Click on the Insertion point, i.e. the position at which the picture is to be inserted.
  2. Click on Insert menu.
  3. From the list select Picture.
  4. From the sub menu click on WordArt.
  5. From the Gallery select a WordArt Style.
  6. Click on OK.
  7. Edit WordArt Text dialog will appear.
  8. Type your text.
  9. Select the Font and Size.
  10. Click on OK.
  11. The WordArt will be inserted.
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Text Box  
Inserts a text box in your page where you can type text.
  1. Click on Insert menu.
  2. Click on Text Box from the list.
  3. The Cursor will be look like a Cross mark.
  4. Click, Hold and Drag on the page so that you can draw the text box.
  5. Type the text.
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File  
Inserts all or part of an existing file you select, into the active file at the insertion point.
  1. Click on the Insertion Point.
  2. Click on Insert menu.
  3. From the list click on File.
  4. Insert File dialog will appear.
  5. Click on the down arrow of the Look in combo box.
  6. Select the drive letter that contains the file.
  7. Double click on the folder that contains the file.
  8. Select the file type from the combo box.
  9. Click on the file that is to be inserted.
  10. Click on Insert.
  11. The contents of the file will be inserted at the insertion point.
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Font  
Changes the font and character spacing formats of the selected text.
  1. Select the text that you want to format.
  2. Click on Format menu.
  3. Click on Font from the list.
  4. Font dialog will appear.
  5. Select the Font from the list.
  6. Select the Font style from the list.
  7. Select the Size from the list.
  8. Select the Color.
  9. Select the Underline Style.
  10. Apply the effects by checking the checkboxes in Effects.
  11. Click on Character spacing tab.
  12. 1Select the required Spacing and Position options.
  13. In the Text Effect tab select the required animation.
  14. Click on OK to apply the changes.
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Paragraph  
Changes paragraph indents, text alignment, line spacing, pagination, and other paragraph formats in the selected paragraph.
  1. Select the paragraph.
  2. Click on Format menu.
  3. Click on Paragraph from the list.
  4. Paragraph dialog will appear.
  5. Select the required Alignment, Indentation, spacing.
  6. Click on OK to apply the changes.
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Bullets & Numbering  
Adds Bullets or Numbers to selected paragraphs or modifies the Bullets and Numbering format.
  1. Select the paragraphs or lines to apply bullets or numbering.
  2. Click on Format menu.
  3. Click on Bullets and Numbering from the list.
  4. Bullets and Numbering dialog will appear containing three tabs, Bulleted, Numbered, and Outline Numbered.
  5. The Bulleted tab contains various Bullet types.
  6. Select a Bullet From the Bullet types and click on OK.
  7. If you want to select Numbering click on Numbered Tab.
  8. Click on required Numbering format.
  9. If you want to continue a previous numbering click on customize.
  10. Type the number to start with.
  11. Click on OK.
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Borders & Shading  
Adds Borders and Shading to selected text, paragraphs, pages, table cells, or pictures.
  1. Select the text or paragraphs or pages or table cells or pictures to add Borders and Shading.
  2. Click on Format menu.
  3. Click on Borders and Shading.
  4. Borders and Shading dialog will appear with three tabs, Borders, Page Border and Shading.
  5. On Borders tab Select the Setting, Style, Color and Width for the boarder of table or paragraph.
  6. On Page Border tab Select the Setting, Style, Color, Width and Art for boarder of the Page.
  7. On Shading tab select the background color for the selected object and select the Patters style and Color.
  8. Click on OK.
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Columns  
Changes the number of columns of the document or a selection in a document.
  1. Type some text on the document. Suppose from the next line onwards you want more than one column.
  2. Click on Insert menu.
  3. From the list Click on Break.
  4. Break dialog will appear.
  5. Select the option Continuous.
  6. Click on OK.
  7. The cursor will be present on the next line. Now, click on the Format menu.
  8. From the list Click on Columns.
  9. Columns dialog will appear.
  10. Enter the number of columns.
  11. Click on OK button.
  12. You can see the document contains number of columns as you entered.
  13. You can type on the first column.
  14. To enter text on the next column, click on Insert menu.
  15. From the list Click on Break.
  16. Break dialog will appear.
  17. Select the option Column.
  18. Click on OK button.
  19. The cursor will be on the next column.
  20. You can enter data to the column.
  21. Now suppose, from the next line onwards you want only a single column. Click on Insert menu
  22. From the list Click on Break.
  23. Break dialog will appear.
  24. Select the option, continuous.
  25. Click on OK.
  26. Now click on Format menu.
  27. From the list Click on Columns.
  28. Columns dialog will appear.
  29. Select One Column.
  30. Click on OK.
  31. Now you can enter data in one column or continuously.
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Change Case  
Changes the capitalization of selected text.
  1. Select the text that you want to change the case.
  2. Click on Format menu.
  3. Click on Change Case from the list.
  4. Change Case dialog will appear.

    • Sentence case: Capitalizes the first letter of the first word in the selected sentence.
    • lowercase: Changes all selected text to lowercase letters.
    • UPPERCASE: Changes all selected text to capital letters.
    • Title Case: capitalizes the first letter of each word in the selection.
    • ToGgLe CaSe: Changes all selected uppercase letters to lowercase and vice versa.

  5. Select an option.
  6. Click on OK.
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Background Color  
Sets the background color for the document.
  1. Click on Format menu.
  2. Click on Background from the list.
  3. You can directly select a color by clicking on that color.
  4. Or click on More Colors.
  5. On the Standard tab, you can select a standard color.
  6. On Custom tab, you can select a color by clicking mouse on the colors.
  7. After selecting the color, click on OK to apply the color.
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Background Picture  
Sets the background gradient, texture, pattern, or image.
  1. Click on Format menu.
  2. Click on Background from the list.
  3. Click on Fill Effects.
  4. Fill Effects” dialog will appear with four tabs, Gradient, Texture, Pattern, and picture.
  5. In the Gradient tab select the required Gradient Colors and Shading Styles.
  6. Click on OK to apply.
  7. In the Texture tab select the required Texture.
  8. Click on OK to apply.
  9. In the Pattern tab select the required Pattern, Foreground and Background Colors.
  10. Click on OK to apply.
  11. To apply Picture click on Picture tab.
  12. Click on Select Picture button.
  13. Select Picture dialog will appear.
  14. Click on the down arrow of the Look in combo box.
  15. Click on the drive that contains the picture file.
  16. Select the folder that contains the picture file.
  17. Click on Open button to open the folder.
  18. Select the picture.
  19. Click on Insert.
  20. Click on OK.
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Themes  
Applies a new or different theme, or removes a theme in a web page, document, “e-mail message”, or data access page. A theme is a set of unified design elements and color schemes for background images, bullets, fonts, horizontal lines, and other document elements.
  1. Click on Format menu.
  2. Click on Theme from the list.
  3. Theme dialog” will appear.
  4. Choose a Theme from the list.
  5. Click on OK.
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AutoFormat  
Analyzes the content of the active file and then automatically formats the file.
  1. Click on Format menu.
  2. Click on AutoFormat.
  3. AutoFormat dialog will appear.
  4. Select the document type.
  5. Click on Options.
  6. Autocorrect dialog” will appear.
  7. Check or uncheck the options on each tab.
  8. Click on OK
  9. Click on Ok on AutoFormat dialog.
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Spelling & Grammar  
Checks spelling error in the active document, file, workbook or item.
  1. Click on Tools menu.
  2. Click on Spelling & Grammar from the list
  3. If any Spelling errors are present then Spelling and Grammar dialog will appear with possible suggestions.
  4. If you want to continue as it is, click on Ignore.
  5. If you want to skip to next sentence with errors, click on Next Sentence.
  6. If you want to change to the given suggestion, click on the correct word and then click on Change Button.
  7. If you have typed a new word such as names or places the word shows errors. Click on Add button to add the new word to the dictionary.
  8. Click on Close to exit the window.
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Word Count  
Counts the number of pages, words, characters, paragraphs, and lines in the active document. Punctuation marks and symbols are also included in the word count.
  1. Click on Tools menu.
  2. Click on Word Count
  3. The result will display.
  4. Click Close to exit.
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Mail Merge  
Mail merge facility is used when multiple copies of same letter is to be sent to different addresses. This may happen, when letters are sent to the parents from a school calling them for meeting, when all the share holders are called for their general meetings when interview letters are to be sent to many candidates etc.
  1. Type the From Address for the letter.
  2. Leave space for To Address and type the body and subscription of the letter.
  3. Click on tools.
  4. Click on Mail Merge.
  5. Under the part 1 click Create.
  6. Click on From Letters.
  7. Click on Activate Window.
  8. Under part 2, click on Get Data.
  9. Click on Create Data Source.
  10. To remove the Field Name, click on a Field Name and then click on Remove Field Name button.
  11. To add a Field Name type the Field Name and click on Add Field Name.
  12. After setting the required Field Names click on Ok.
  13. Save the document.
  14. Click on Edit Data Source.
  15. In the Edit Data Source window fill the Data Form.
  16. To add new address, click on Add New.
  17. Fill the Data Form.
  18. Click on Ok. If you want to see the data you entered, click on View Source.
  19. Save and Close the document.
  20. In the letter document, move the cursor where you have to insert the address.
  21. Click on Insert Merge Fields from the toolbar.
  22. Select and click the Fields in order.
  23. After inserting the fields, click on Merge button from the toolbar.
  24. In the Merge window, click on Merge.
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AutoCorrect  
Sets the options used to correct text automatically as you type, or to store and reuses text and other items you use frequently.
  1. Click on Tools menu.
  2. Click on AutoCorrect.
  3. AutoCorrect dialog will appear.
  4. Select the options you need.
  5. Click on OK.
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Customize  
Customizes toolbar buttons, menu commands, and shortcut key assignments.
  1. Click on Tools menu.
  2. Click on Customize from the list.
  3. Customize dialog will appear with three tabs, Toolbar, Commands, Options.
  4. On command tab select a command.
  5. Select its sub item from list.
  6. Click on Description to view the description of the command.
  7. On Toolbar tab tick the toolbars from the list that you needed.
  8. Click on close for exiting customize dialog.
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Options  
Modifies settings for Microsoft Office programs such as screen appearance, printing, editing, spelling, and other options.
  1. Click on Tools menu.
  2. Click on Options.
  3. Options dialog will appear with six tabs.
  4. View tab contains visual options.
  5. General tab contains User Information and Web Options.
  6. Edit tab contains Text options, number of undo etc…
  7. Print tab contains Printing options.
  8. Save tab contains Save options such as save file type, default location for saving etc…
  9. Spelling and Style tab contains Spelling options and style options.
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Draw Table  
Inserts a table where you draw in the document. After you drag to insert the table, drag inside the table to add cells, columns, or rows. You can create cells of different heights or a varying number of columns per row. In Microsoft Word, you can even create a nested table.
  1. Click on Table menu.
  2. Click on Draw Table from the list.
  3. The mouse arrow will change like a pen.
  4. Click, hold and drag the mouse so that a table can draw.
  5. Draw rows and columns using the same pen.
  6. To erase a line, click on the “Eraser tool” on the Table and Border dialog and click on the line.
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Insert Cell  
Inserts cells starting at the insertion point. You can choose to shift other cells in the table to the right or down. You can insert an entire row or column.
  1. Click on the cell.
  2. Click on Table menu.
  3. Select Insert from the list.
  4. From the sub menu click on Cells.
  5. Insert Cells dialog will appear.
  6. Select the required Option.
  7. Click on OK.
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Insert Columns to the Left  
Inserts a column into the table to the left of the insertion point. If more than one column is selected, the same number of columns is inserted into the table to the left of the selection.
  1. Select a column.
  2. Click on Table menu.
  3. Select Insert from the list.
  4. From the sub menu click on Column to the Left.
  5. The new Column will be inserted to the left of the selected column.
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Insert Columns to the Right  
Inserts a column into the table to the right of the insertion point. If more than one column is selected, the same number of columns is inserted into the table to the right of the selection.
  1. Select a column.
  2. Click on Table menu.
  3. Select Insert from the list.
  4. From the sub menu click on Column to the Right.
  5. The new Column will be inserted to the right of the insertion point.
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Insert Rows Above  
Inserts a