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PowerPoint Operation Based Training
 
Create a new PowerPoint presentation
Open an existing PowerPoint presentation
Save the PowerPoint presentation
Set the Printing Options.
Print slides
Delete a slide from presentation
Find a specified text
Replace a specified text.
View slide show
Add Header and Footer
Insert a new slide
Insert a symbol
Insert a slide from another presentation
Insert image from clipart collection
Insert an existing picture file
Insert WordArt image
Insert a movie file
Insert a sound file
Record a sound
Create a chart
Insert a Table
Format selected text
Add Bullets and numbering
Set the capitalization of selected text
Set background for slides
Insert action buttons
Add Custom animation
Adds or changes the special effects
 
New 
Creates a new blank Power Point presentation file.
  1. Click on File menu.
  2. Select New from the menu items.
  3. New dialog box will appear with three tabs, General, Design Templates and Presentation.
  4. Click on appropriate tab.
  5. Click on a design type.
  6. Click on OK.
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Open 
Opens an existing Power Point presentation file.
  1. Click on File menu.
  2. Select Open from the list.
  3. Open dialog box will appear. Locate the path by using the Combo box.
  4. Select the file to be opened.
  5. Click on Open button to open the Power Point presentation.
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Save 
Saves the active file with a different file name, location, or file format, you can also use this command to save a file with a password or to protect a file so that others cannot change its contents.
  1. Click on File menu.
  2. Click on Save from the list.
  3. Save As dialog box will appear.
  4. Select the drive where you want to save the Presentation
  5. If you want to create a new folder Click on Create New Folder icon.
  6. You will be prompt for the folder name. Type a name.
  7. Click on OK to create new folder with the typed name.
  8. Type the File Name for the file in the specified area.
  9. Click on OK to Save the file.
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Page SetUp 
Sets margins, paper source, paper size, paper orientation, and other printing options for the active file.
  1. Click on File menu.
  2. Click on Page Setup.
  3. Page Setup dialog will appear.
  4. Select the kind of slides you want to make.
  5. If you click Custom, change the Width and Height settings to fill the printing area.
  6. Select the orientation for slides.
  7. Click on OK.
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Print 
Prints the active file or selected items.
  1. Click on File menu.
  2. Click on Print.
  3. Print dialog will appear.
  4. If you have more than one printer installed on your computer, select the printer.
  5. Select the print range
    • If you want to print all slides then click the option All.
    • If you want to print the current slide only, click the option Current Slide.
    • If you want to print selected slides then, click the option Slides and enter slide numbers and/or slide ranges (e.g.: 1, 3, 3-8).
  6. Enter the number of copies
  7. Click on OK.
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Delete Slide 
Deletes the current slide in notes view. Deletes the selected slides in slides in slide sorter or normal view.
  1. Click on Edit menu.
  2. Select Delete Slide from Edit Menu.
  3. Now current slide has been deleted.
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Find 
Searches for the specified text or formatting in the file.
  1. Click on Edit menu.
  2. Click on Find.
  3. Find Dialog will appear.
  4. Type the text that is to be found.
  5. Click on Find Next Button.
  6. The text will be selected in the file if found.
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Replace 
Searches for and replaces the specified text and formatting in the file.
  1. Click on Edit menu.
  2. Click on Replace.
  3. Replace Dialog will appear.
  4. Type the text that is to be found.
  5. Click on Find Next Button.
  6. The text will be selected in the file if found.
  7. If you want to replace the text Enter new text in replace with field and Click on Replace button in the Replace Dialog.
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Slide Show 
Runs your slide show, beginning with the current slide if you're in slide view, or the selected slide if you're in slide sorter view.
  1. Click on View menu.
  2. Click on Slide Show.
  3. Press Escape to exit Slide Show.
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Header & Footer 
Adds or changes the text that appears at the top and bottom of every page or slide.
  1. Click on View menu.
  2. Click on Header and Footer.
  3. Header and Footer dialog will appear with two tabs, Slide and Notes and Handouts.
  4. Slide tab contains the footer information and the Notes and Handouts tab contains the header information.
  5. On the Slide tab type the text in the Footer box to display to the bottom of the slide.
  6. On the Notes and Handouts tab type your notes in the header box to display to the top of the slide.
  7. Click on Apply to All.
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New Slide 
Prompts you to click a slide layout, and then inserts a new slide after the active slide.
  1. Click on Insert menu.
  2. Click on New Slide.
  3. New Slide dialog will appear with many AutoLayouts.
  4. Click on a Layout model that you want to insert.
  5. Click on OK.
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Symbol 
Inserts symbol and special characters from the fonts that are installed on your computer.
  1. Click on the position on the slide where you want to place the symbol.
  2. Click on Insert menu.
  3. Click on Symbol.
  4. Symbol dialog will appear.
  5. Select the symbol that you want to insert.
  6. Click on Insert.
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Slide from file 
Inserts slides from another presentation into the current presentation.
  1. Click on Insert menu.
  2. Select Insert Slide from file.
  3. Locate an existing presentation.
  4. Select the Presentation.
  5. Click on OK
  6. Select the slide, you want to insert.
  7. Click on Insert button.
  8. Close the dialog.
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Picture from ClipArt 
Opens the clip gallery where you can select the clip art image you want to insert in your file or update your clip art collection. In PowerPoint this command is available only in slide and notes views.
  1. Click on Insert menu.
  2. Select Picture.
  3. Click on ClipArt from the list.
  4. Insert ClipArt dialog will appear with many categories.
  5. Click on a Category to view the images of the category.
  6. Click on the image that you want to insert.
  7. From the menu click on Insert.
  8. The image will be inserted.
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Picture from file 
Inserts an existing picture in the active file at the insertion point.
  1. Click on Insert menu.
  2. Select Picture.
  3. Click on From File from the list.
  4. Select the picture that you want to insert.
  5. Click on Insert button.
  6. Choose appropriate option from picture toolbar as per your need.
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Picture from WordArt 
Creates text effects by inserting a Microsoft Office Drawing Object.
  1. Click on Insert menu.
  2. From the list select Picture.
  3. From the sub menu click on WordArt.
  4. From the Gallery select a WordArt Style.
  5. Click on OK.
  6. Edit WordArt Text dialog will appear.
  7. Type your text.
  8. Select the Font and Size.
  9. Click on OK.
  10. The WordArt will be inserted.
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Movie from File 
Inserts a movie file in your slide so you can play the movie during a slide show.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Movie from File.
  4. Browse file.
  5. Select the clip you want to insert.
  6. Click on OK.
  7. Confirmation dialog will appear click "yes".
  8. Click on move and move where you want to place.
  9. During the Slide Show by clicking on the icon the clip will be played.
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Sound from File 
Inserts a sound file in your slide so you can play the sound during a slide show.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Sound from File.
  4. Insert Sound dialog will appear.
  5. Open the folder containing the sound.
  6. Select the sound you want to insert.
  7. Click on OK.
  8. Confirmation dialog will appear, click “Yes”.
  9. An icon will be inserted on the slide; during the Slide Show by clicking on the icon the sound will be played.
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Record Sound 
Records a sound or comment on the active slide. To record a sound, your computer needs a microphone.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Record Sound.
  4. Record Sound dialog will appear.
  5. Enter a name for the sound.
  6. To record a sound click on Record Icon.
  7. To Stop recording Click on Stop icon.
  8. Click on OK to insert the sound in your slide.
  9. An icon will be inserted on the slide; during the Slide Show by clicking on the icon the sound will be played.
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Chart 
Creates a chart by inserting a Microsoft Graph Object.
  1. Click on Insert menu.
  2. Click on Chart from the List.
  3. A Datasheet and a sample graph will be shown.
  4. Edit the Datasheet as you needed for the graph.
  5. The graph will automatically draw.
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Table 
Inserts a new Microsoft Word table on the active slide. This command is available only in Normal and Notes views.
  1. Click on Insert menu.
  2. From the list click on Table.
  3. Insert Table dialog will appear.
  4. Enter the number of columns and number of rows.
  5. Click on OK.
  6. The table will be inserted on the slide.
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Font 
Changes the font and character spacing formats of the selected text.
  1. Select the text that you want to format.
  2. Click on Format menu.
  3. Click on Font from the list.
  4. Font dialog will appear.
  5. Select the Font from the list.
  6. Select the Font style from the list.
  7. Select the Size from the list.
  8. Select the Color.
  9. Apply the effects by checking the checkboxes in Effects.
  10. Click on OK.
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Bullets & Numbering 
Adds Bullets or Numbers to selected paragraphs and modifies the bullets and numbering format.
  1. Select the paragraphs or lines to apply bullets or numbering.
  2. Click on Format menu.
  3. Click on Bullets and Numbering from the list.
  4. 4Bullets and Numbering dialog will appear containing two tabs, Bulleted and Numbered.
  5. The Bulleted tab contains various bullet types.
  6. The Numbered tab contains various numbering types.
  7. Select the one you needed.
  8. Click on OK.
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Change Case 
Changes the capitalization of selected text.
  1. Select the text that you want to change the case.
  2. Click on Format menu.
  3. Click on Change Case from the list.
  4. Change Case dialog will appear.
    • Sentence case: Capitalizes the first letter of the first word in the selected sentence.
    • lowercase: Changes all selected text to lowercase letters.
    • UPPERCASE: Changes all selected text to capital letters.
    • Title Case: capitalizes the first letter of each word in the selection.
    • ToGgLe CaSe: Changes all selected uppercase letters to lowercase and vice versa.
  5. Select an option.
  6. Click on OK.
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Background 
Sets a background color, texture, pattern or image for the presentation.
  1. Click on Format menu.
  2. Click on Background from the list.
  3. Background dialog will appear.
  4. Click the Combo box.

    1. To apply background color Click on More Colors.
    2. Select the color and click on Apply.

    3. To apply other effects click on Fill Effects.
    4. Fill Effects dialog will appear with four tabs, Gradient, Texture, Pattern, and Picture.
    5. To apply Gradient, Texture, and Pattern click on the tab and select one and click on OK.

    6. To apply Picture click on Picture tab.
    7. Click on Select Picture.
    8. Select Picture dialog will appear.
    9. Locate picture
    10. Select the picture.
    11. Click on Insert.
    12. Click on OK.

  5. 5. To apply to the current slide click on Apply.
  6. 6. To apply to all the slides click on Apply to All.
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Action Buttons 
Inserts an action button where you click or drag in the active window, and then opens the action settings dialog box, where you can assign an action to the button.
  1. Click on Slide Show menu.
  2. Select Action Buttons.
  3. From the sub menu click on an Action Button.
  4. Click, hold and drag in the slide so that to draw the action button in your slide.
  5. Action Settings dialog will appear with two tabs, Mouse Click and Mouse Over.
  6. On Mouse Click tab, click the option Hyperlink to.
  7. From the combo box click on Slide.
  8. Select the slide which should show by clicking on the Action Button.
  9. Click on OK.
  10. Check View Show to see the result.
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Custom Animation 
Adds or changes animation effects on the current slide. Animation effects include sounds, text and object movements, and movies that occur during a slide show.
  1. Click on Slide Show menu.
  2. Click on Custom Animation.
  3. Custom Animation dialog will appear with a preview of the slide.
  4. Click the objects that you want to add animations.
  5. On the Effects tab, select the entry animation and the direction.
  6. Select the sound if you want.
  7. Click on Preview to view the Preview.
  8. Click on OK to apply.
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Slide Transition 
Adds or changes the special effect that introduces a slide during a slide show. For example, you can play a sound when the slide appears, or you can make the slide fade from back.
  1. Click on Slide Show menu.
  2. Click on Slide Transition.
  3. Slide Transition dialog will appear.
  4. Select the Effect.
  5. Select the sound.
  6. Click on Apply All.
  7. If you want the effect to current slide only then click on Apply.
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