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File
New
Open
Save As
Page Setup
Print
Close
Exit
 
Edit
Undo
Cut
Copy
Paste
Clear
Select All
Delete Slide
Find
Replace
 
View
Normal
Slide Sorter
Slide Show
Toolbars
Ruler
Header & Footer
Zoom
 
Insert
New Slide
Duplicate Slide
Date & Time
Symbol
Slide from files
Picture from ClipArt
Picture from file
Picture from WordArt
Movie from file
Movie from gallery
Sound from file
Sound from gallery
Record sound
Chart
Table
Format
Font
Bullets & Numbering
Align Left
Align Right
Align Justify
Linespacing
Change Case
Background
 
Tools
Spelling
Auto Correct Options
Customize
Options
 
Slide Show
View Show
Setup Show
Action Buttons
Preset Animation
Animation Preview
Custom Animation
Slide Transition
 
Window
New Window
Arrange All
Cascade
 
 
New  
Creates a new blank Power Point presentation file.
  1. Click on File menu.
  2. Select New from the menu items.
  3. New dialog box will appear with three tabs, General, Design Templates and Presentation.
  4. Click on appropriate tab.
  5. Click on a design type.
  6. Click on OK.
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Open  
Opens an existing Power Point presentation file.
  1. Click on File menu.
  2. Select Open from the list.
  3. Open dialog box will appear. Locate the path by using the Combo box.
  4. Select the file to be opened.
  5. Click on Open button to open the Power Point presentation.
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Save As  
Saves the active file with a different file name, location, or file format, you can also use this command to save a file with a password or to protect a file so that others cannot change its contents.
  1. Click on File menu.
  2. Click on Save As from the list.
  3. Save As dialog box will appear.
  4. Select the drive where you want to save the Presentation
  5. If you want to create a new folder Click on Create New Folder icon.
  6. You will be prompt for the folder name. Type a name.
  7. Click on OK to create new folder with the typed name.
  8. Type the File Name for the file in the specified area.
  9. Click on OK to Save the file.
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Page SetUp  
Sets margins, paper source, paper size, paper orientation, and other printing options for the active file.
  1. Click on File menu.
  2. Click on Page Setup.
  3. Page Setup dialog will appear.
  4. Select the kind of slides you want to make.
  5. If you click Custom, change the Width and Height settings to fill the printing area.
  6. Select the orientation for slides.
  7. Click on OK.
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Print  
Prints the active file or selected items.
  1. Click on File menu.
  2. Click on Print.
  3. Print dialog will appear.
  4. If you have more than one printer installed on your computer, select the printer.
  5. Select the print range
    • If you want to print all slides then click the option All.
    • If you want to print the current slide only, click the option Current Slide.
    • If you want to print selected slides then, click the option Slides and enter slide numbers and/or slide ranges (e.g.: 1, 3, 3-8).
  6. Enter the number of copies
  7. Click on OK.
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Close  
Closes the active file without exiting the program. If the file contains any unsaved changes, you will be prompted to save the file before closing. In MS Word and MS Excel, you can close all open files by holding down SHIFT and clicking "Close All" on the file menu.
  1. Click on File menu.
  2. Select Close from the list.
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Exit  
Closes the PowerPoint program after prompting to save any unsaved files.
  1. Click on File menu.
  2. Click on Exit.
  3. If the file is unsaved then a prompt for saving will appear.
  4. If you want to save, click on "Yes" otherwise click on "No".
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Undo  
Reverses the last command or deletes the last entry you typed. To reverse more than one action at a time, click he arrow next to symbol, and then click the actions you want to undo. The command name changes to Can't Undo if you cannot reverse the last action. According to the editing carried out, undo option will change. For example if you type some text then undo option will change to Undo Typing, if erased some text the option will become Undo Erase and so on.

After you erased a text,
  1. Click on Edit menu.
  2. Select Undo erase from edit menu.
  3. Now erased text will be retrieved.
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Cut  
Removes the selection from the active document and places it on the Clipboard so that to paste it to any where in the slides.
  1. Select the text or object that you want to cut.
  2. Click on Edit menu.
  3. Select cut.
  4. Now the text or object copied into Clipboard.
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Copy  
Copies the selection to the Clipboard, so that to paste any where in the slides.
  1. Select the text or object that you want to copy.
  2. Click on Edit menu.
  3. Select copy.
  4. Now the text or object copied into Clipboard.
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Paste  
Inserts the content of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell.
  1. Place the cursor where you want to paste.
  2. Click on Edit menu.
  3. Select Paste.
  4. Now the text or object pasted into slide.
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Clear  
Deletes the selected object or text without putting it on the Clipboard. This command is available only if an object or text is selected.
  1. Select the text or object that you want to clear.
  2. Click on Edit menu.
  3. Select Clear from edit menu.
  4. Now the selection will be cleared.
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Select All  
Selects all text and graphics in the active window, or selects all text in the selected object.
  1. Click on Edit menu.
  2. Select "Select All" from Edit menu.
  3. Now the whole text and graphics selected.
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Delete Slide  
Deletes the current slide in notes view. Deletes the selected slides in slides in slide sorter or normal view.
  1. Click on Edit menu.
  2. Select Delete Slide from Edit Menu.
  3. Now current slide has been deleted.
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Find  
Searches for the specified text or formatting in the file.
  1. Click on Edit menu.
  2. Click on Find.
  3. Find Dialog will appear.
  4. Type the text that is to be found.
  5. Click on Find Next Button.
  6. The text will be selected in the file if found.
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Replace  
Searches for and replaces the specified text and formatting in the file.
  1. Click on Edit menu.
  2. Click on Replace.
  3. Replace Dialog will appear.
  4. Type the text that is to be found.
  5. Click on Find Next Button.
  6. The text will be selected in the file if found.
  7. If you want to replace the text Enter new text in replace with field and Click on Replace button in the Replace Dialog.
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Normal  
Switches to normal view, where you can work on one slide at a time or organize the structure of all slides in your presentation.
  1. Click on View menu.
  2. Click on Normal.
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Slide Sorter  
Displays miniature versions of all slides in a presentation, complete with text and graphics. In slide sorter view, you can reorder slides, add transactions and animation effects, and set the timing for electronic slide show.
  1. Click on View menu.
  2. Click on Slide Sorter.
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Slide Show  
Runs your slide show, beginning with the current slide if you're in slide view, or the selected slide if you're in slide sorter view.
  1. Click on View menu.
  2. Click on Slide Show.
  3. Press Escape to exit Slide Show.
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Toolbars  
Displays or hides toolbars.
  1. Click on View menu.
  2. Select Toolbars from the list.
  3. To display a toolbar, select the check box near to the toolbar name.
  4. To hide a toolbar, clear the check box.
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Ruler  
Displays or hides the horizontal and Vertical rulers, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.
  1. Click on View menu.
  2. Click on Ruler.
  3. Horizontal and Vertical rulers will appear.
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Header & Footer  
Adds or changes the text that appears at the top and bottom of every page or slide.
  1. Click on View menu.
  2. Click on Header and Footer.
  3. Header and Footer dialog will appear with two tabs, Slide and Notes and Handouts.
  4. Slide tab contains the footer information and the Notes and Handouts tab contains the header information.
  5. On the Slide tab type the text in the Footer box to display to the bottom of the slide.
  6. On the Notes and Handouts tab type your notes in the header box to display to the top of the slide.
  7. Click on Apply to All.
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Zoom  
Controls how large or small the current file appears on the screen.
  1. Click on View menu.
  2. Click on Zoom.
  3. Zoom dialog will appear.
  4. Select the option.
  5. Click on OK.
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New Slide  
Prompts you to click a slide layout, and then inserts a new slide after the active slide.
  1. Click on Insert menu.
  2. Click on New Slide.
  3. New Slide dialog will appear with many AutoLayouts.
  4. Click on a Layout model that you want to insert.
  5. Click on OK.
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Duplicate Slide  
Inserts a copy of the current slide after the current slide. Equivalently to pressing CTRL+SHIFT+D
  1. Click on Insert menu.
  2. Select "Duplicate slide" from list.
  3. Inserts a copy of the current slide after the current slide.
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Date & Time  
Adds the Date and Time to an individual slide in the format you choose.
  1. Click on the position on the slide where you want to place the date and Time.
  2. Click on Insert menu.
  3. Click on Date and Time.
  4. Date and Time dialog will appear with many date formats.
  5. Click on a format that you want to insert.
  6. Click on OK.
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Symbol  
Inserts symbol and special characters from the fonts that are installed on your computer.
  1. Click on the position on the slide where you want to place the symbol.
  2. Click on Insert menu.
  3. Click on Symbol.
  4. Symbol dialog will appear.
  5. Select the symbol that you want to insert.
  6. Click on Insert.
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Slide from file  
Inserts slides from another presentation into the current presentation.
  1. Click on Insert menu.
  2. Select Insert Slide from file.
  3. Locate an existing presentation.
  4. Select the Presentation.
  5. Click on OK
  6. Select the slide, you want to insert.
  7. Click on Insert button.
  8. Close the dialog.
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Picture from ClipArt  
Opens the clip gallery where you can select the clip art image you want to insert in your file or update your clip art collection. In PowerPoint this command is available only in slide and notes views.
  1. Click on Insert menu.
  2. Select Picture.
  3. Click on ClipArt from the list.
  4. Insert ClipArt dialog will appear with many categories.
  5. Click on a Category to view the images of the category.
  6. Click on the image that you want to insert.
  7. From the menu click on Insert.
  8. The image will be inserted.
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Picture from file  
Inserts an existing picture in the active file at the insertion point.
  1. Click on Insert menu.
  2. Select Picture.
  3. Click on From File from the list.
  4. Select the picture that you want to insert.
  5. Click on Insert button.
  6. Choose appropriate option from picture toolbar as per your need.
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Picture from WordArt  
Creates text effects by inserting a Microsoft Office Drawing Object.
  1. Click on Insert menu.
  2. From the list select Picture.
  3. From the sub menu click on WordArt.
  4. From the Gallery select a WordArt Style.
  5. Click on OK.
  6. Edit WordArt Text dialog will appear.
  7. Type your text.
  8. Select the Font and Size.
  9. Click on OK.
  10. The WordArt will be inserted.
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Movie from File  
Inserts a movie file in your slide so you can play the movie during a slide show.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Movie from File.
  4. Browse file.
  5. Select the clip you want to insert.
  6. Click on OK.
  7. Confirmation dialog will appear click "yes".
  8. Click on move and move where you want to place.
  9. During the Slide Show by clicking on the icon the clip will be played.
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Movie from Gallery  
Opens the clip gallery, where you can insert a video in your slide to play during a slide show.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Movie from Gallery.
  4. Insert Movie dialog will appear with many Motion Clip categories.
  5. Click on a category.
  6. If any clips are available, it will be listed as Motion Clips.
  7. Click on the clip that you want to insert.
  8. From the icons click on Insert Clip..
  9. An icon will be inserted on the slide; during the Slide Show by clicking on the icon the clip will be played.
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Sound from File  
Inserts a sound file in your slide so you can play the sound during a slide show.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Sound from File.
  4. Insert Sound dialog will appear.
  5. Open the folder containing the sound.
  6. Select the sound you want to insert.
  7. Click on OK.
  8. Confirmation dialog will appear, click “Yes”.
  9. An icon will be inserted on the slide; during the Slide Show by clicking on the icon the sound will be played.
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Sound from Gallery  
Opens the clip gallery, where you can insert a sound in your slide to lay during a slide show.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Sound from Gallery.
  4. Insert Sound dialog will appear with many sound categories.
  5. Click on a category.
  6. If any sounds are available, it will be listed.
  7. Click on the sound that you want to insert.
  8. From the icons click on Insert Sound.
  9. Confirmation dialog will appear, click “Yes”.
  10. An icon will be inserted on the slide; during the Slide Show by clicking on the icon the sound will be played.
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Record Sound  
Records a sound or comment on the active slide. To record a sound, your computer needs a microphone.
  1. Click on Insert menu.
  2. Select Movies and Sounds from the list.
  3. Click on Record Sound.
  4. Record Sound dialog will appear.
  5. Enter a name for the sound.
  6. To record a sound click on Record Icon.
  7. To Stop recording Click on Stop icon.
  8. Click on OK to insert the sound in your slide.
  9. An icon will be inserted on the slide; during the Slide Show by clicking on the icon the sound will be played.
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Chart  
Creates a chart by inserting a Microsoft Graph Object.
  1. Click on Insert menu.
  2. Click on Chart from the List.
  3. A Datasheet and a sample graph will be shown.
  4. Edit the Datasheet as you needed for the graph.
  5. The graph will automatically draw.
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Table  
Inserts a new Microsoft Word table on the active slide. This command is available only in Normal and Notes views.
  1. Click on Insert menu.
  2. From the list click on Table.
  3. Insert Table dialog will appear.
  4. Enter the number of columns and number of rows.
  5. Click on OK.
  6. The table will be inserted on the slide.
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Font  
Changes the font and character spacing formats of the selected text.
  1. Select the text that you want to format.
  2. Click on Format menu.
  3. Click on Font from the list.
  4. Font dialog will appear.
  5. Select the Font from the list.
  6. Select the Font style from the list.
  7. Select the Size from the list.
  8. Select the Color.
  9. Apply the effects by checking the checkboxes in Effects.
  10. Click on OK.
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Bullets & Numbering  
Adds Bullets or Numbers to selected paragraphs and modifies the bullets and numbering format.
  1. Select the paragraphs or lines to apply bullets or numbering.
  2. Click on Format menu.
  3. Click on Bullets and Numbering from the list.
  4. 4Bullets and Numbering dialog will appear containing two tabs, Bulleted and Numbered.
  5. The Bulleted tab contains various bullet types.
  6. The Numbered tab contains various numbering types.
  7. Select the one you needed.
  8. Click on OK.
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Align Left  
Align the selected text, numbers or inline objects to the left with a ragged right edge.
  1. Select the text that you want to align.
  2. Click on Format menu.
  3. Select Alignment from the list.
  4. Click on Align Left from the submenu.
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Align Right  
Aligns the selected text, numbers or inline objects to the right with a ragged left edge.
  1. Select the text that you want to align.
  2. Click on Format menu.
  3. Select Alignment from the list.
  4. Click on Align Right from the submenu.
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Align Justify  
Aligns the selected paragraphs to both the left and right margins or indents.
  1. Select the paragraph that you want to align.
  2. Click on Format menu.
  3. Select Alignment from the list.
  4. Click on Justify from the submenu.
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Line Spacing  
Sets the amount of space between selected lines of text.
  1. Select the lines where you want to change the line spacing.
  2. Click on Format menu.
  3. Click on Line Spacing from the list.
  4. Line Spacing dialog will appear.
  5. Select or enter the Line Spacing.
  6. Click on OK.
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Change Case  
Changes the capitalization of selected text.
  1. Select the text that you want to change the case.
  2. Click on Format menu.
  3. Click on Change Case from the list.
  4. Change Case dialog will appear.
    • Sentence case: Capitalizes the first letter of the first word in the selected sentence.
    • lowercase: Changes all selected text to lowercase letters.
    • UPPERCASE: Changes all selected text to capital letters.
    • Title Case: capitalizes the first letter of each word in the selection.
    • ToGgLe CaSe: Changes all selected uppercase letters to lowercase and vice versa.
  5. Select an option.
  6. Click on OK.
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Background  
Sets a background color, texture, pattern or image for the presentation.
  1. Click on Format menu.
  2. Click on Background from the list.
  3. Background dialog will appear.
  4. Click the Combo box.

    1. To apply background color Click on More Colors.
    2. Select the color and click on Apply.

    3. To apply other effects click on Fill Effects.
    4. Fill Effects dialog will appear with four tabs, Gradient, Texture, Pattern, and Picture.
    5. To apply Gradient, Texture, and Pattern click on the tab and select one and click on OK.

    6. To apply Picture click on Picture tab.
    7. Click on Select Picture.
    8. Select Picture dialog will appear.
    9. Locate picture
    10. Select the picture.
    11. Click on Insert.
    12. Click on OK.

  5. 5. To apply to the current slide click on Apply.
  6. 6. To apply to all the slides click on Apply to All.
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Spelling  
Checks spelling error in the active document, file, workbook or item.
  1. Click on Tools menu.
  2. Click on Spelling from the list
  3. If any Spelling errors are present then spelling dialog will appear.
  4. You can type new spelling in the Change to field and click on Change.
  5. Click on Resume to check the rest of the file.
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Auto Correct Options  
Sets the options to correct text automatically as you type, or to store and reuses text and other items you use frequently.
  1. Click on Tools menu.
  2. Click on AutoCorrect.
  3. AutoCorrect dialog will appear.
  4. Select the options you need.
  5. Click on OK.
  6. Whenever you repeat the same mistake, it will be replaced automatically.
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Customize  
Customizes toolbar buttons, menu commands, and shortcut key assignments.
  1. Click on Tools menu.
  2. Click on Customize from the list.
  3. Customize dialog will appear with three tabs, Toolbar, Commands, Options.
  4. On command tab select a command.
  5. Select its sub item from list.
  6. Click on Description to view the description of the command.
  7. On Toolbar tab tick the toolbars from the list that you needed.
  8. Click on close for exiting customize dialog.
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Options  
Modifies settings for Microsoft Office programs such as screen appearance, printing, editing, spelling, and other options.
  1. Click on Tools menu.
  2. Click on Options.
  3. Options dialog will appear with six tabs.
  4. View tab contains visual options.
  5. General tab contains User Information and Web Options.
  6. Edit tab contains Text options, number of undo etc…
  7. Print tab contains Printing options.
  8. Save tab contains Save options such as save file type, default location for saving etc…
  9. Spelling and Style tab contains Spelling options and style options.
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View Show  
Runs your slide show, beginning with the current slide if you are in slide view or the selected slide if you are in slide sorter view.
  1. Click on Slide Show menu.
  2. Click on View Show.
  3. The Slide Show will begin, by pressing escape key slide show will terminate.
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Setup Show  
Sets options for running your slide show, including the type of presentation you are making, which slides to include, whether to include sound and animation effects, the annotation pen color, and how you want to advance the slides.
  1. Click on Slide Show menu.
  2. Click on Set up Show.
  3. Set Up Show dialog will appear.
  4. If you want to include all slides select All, otherwise specify the slides.
  5. Select the Show Type.
  6. Select the Pen color.
  7. Click on OK.
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Action Buttons  
Inserts an action button where you click or drag in the active window, and then opens the action settings dialog box, where you can assign an action to the button.
  1. Click on Slide Show menu.
  2. Select Action Buttons.
  3. From the sub menu click on an Action Button.
  4. Click, hold and drag in the slide so that to draw the action button in your slide.
  5. Action Settings dialog will appear with two tabs, Mouse Click and Mouse Over.
  6. On Mouse Click tab, click the option Hyperlink to.
  7. From the combo box click on Slide.
  8. Select the slide which should show by clicking on the Action Button.
  9. Click on OK.
  10. Check View Show to see the result.
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Preset Animation  
Adds or removes any preset or custom animation settings from the selected text or object.
  1. Select the Object or Text that you want to add animation.
  2. Click on Slide Show menu.
  3. Select Preset Animation.
  4. From the submenu click on an animation.
  5. To view the animation, at View Show just click on the slide.
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Animation Preview  
Runs all the animation effects for the current slide in a slide-miniature window, so that you can see how the animation will work during the slide show.
  1. Select the Object or Text that you want to add animation.
  2. Click on Slide Show menu.
  3. Click on Animation Preview.
  4. Preview of all animations will be shown in a small window.
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Custom Animation  
Adds or changes animation effects on the current slide. Animation effects include sounds, text and object movements, and movies that occur during a slide show.
  1. Click on Slide Show menu.
  2. Click on Custom Animation.
  3. Custom Animation dialog will appear with a preview of the slide.
  4. Click the objects that you want to add animations.
  5. On the Effects tab, select the entry animation and the direction.
  6. Select the sound if you want.
  7. Click on Preview to view the Preview.
  8. Click on OK to apply.
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Slide Transition  
Adds or changes the special effect that introduces a slide during a slide show. For example, you can play a sound when the slide appears, or you can make the slide fade from back.
  1. Click on Slide Show menu.
  2. Click on Slide Transition.
  3. Slide Transition dialog will appear.
  4. Select the Effect.
  5. Select the sound.
  6. Click on Apply All.
  7. If you want the effect to current slide only then click on Apply.
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New Window  
Opens a new window with the same contents as the active window so you can view different parts of a file at the same time.
  1. Click on Window menu.
  2. Click on New Window.
  3. The new window will be opened.
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Arrange All  
Displays all open files in separate windows on the screen. The arrange command makes it easier to drag between files.
  1. Click on Window menu.
  2. Click on Arrange All.
  3. All files will be arranged in a Window.
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Cascade  
Rearranges all open windows, so that they overlap in a cascade. The title bar and a portion of each window are visible.
  1. Click on Window menu.
  2. Click on Cascade.
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